One ERP for every candidate, agent and payment at Unique Eastern
An end-to-end ERP for overseas recruitment, from first registration to the day a candidate flies.
Client
Unique Eastern · a concern of Unique Group
Sector
Manpower recruitment · Overseas employment
Type
Enterprise ERP
Overview
Unique Eastern places workers overseas. Every placement passes through government clearance, embassy visas, airlines and a network of agents and sub-agents, and every step has a document, a deadline and a payment attached.
We built the ERP that holds all of it. A candidate is registered once, and that single record follows them through passport tracking, calling, visa, BMET clearance, flight and dispatch, with accounts and the agent network running in the same system.
The Problem
Recruitment runs on other people's clocks.
Recruitment depends on parties the business does not control: government clearance, embassy visas, airlines and agents. When candidate status lives in files, spreadsheets and phone calls, nobody can say with confidence where a candidate stands or what has been paid.
Management needs the same answer from every desk: which candidates are stuck, at which stage, and which payments belong to which agent. Paper and disconnected sheets cannot give that.
The Solution
A single candidate record, linked to everything the business does.
The ERP models the recruitment journey as seven connected stages. Candidate profiles are linked to every record, so a payment, a visa document or a flight booking always points back to a person.
Beyond the candidate journey, the system runs the business behind it: accounts, and a full agent and sub-agent network. Management gets visibility of every candidate and every payment in one place.
How It Works
Seven stages, one candidate record.
Registration
The candidate profile is created once and becomes the record every later stage links to.
Passport tracking
Passport status and documents are tracked against the candidate, not in a separate file.
Calling
Employer calling and selection outcomes are recorded on the same profile.
Visa
Embassy visa progress is tracked so delays are visible before they become problems.
BMET clearance
Government clearance is recorded as a formal stage, with its documents attached.
Flight
Flight details and dispatch preparation are managed alongside the clearance trail.
Dispatch
Final dispatch closes the journey, with accounts and agent payments reconciled to the candidate.
The Outcome
Full visibility of every candidate and every payment.
Management now works from one system instead of reconciling files. Candidate status, agent activity and accounts all answer from the same record.
For an operation that depends on government, embassies, airlines and agents, that is the control enterprise recruitment needs: a clear view at every stage, and a clean trail behind every payment.
"An ERP earns its place when everyone in the business can answer the same question from the same record."
- Lunova Digital
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